RegulationsPoland Ultra Triathlon 2025

I. ORGANIZER

Holistix Events – a trade name of KAPF Daniel Wójcik, based in Katowice, ul. Morcinka 13a/5; NIP: 6342283180

II. CO-ORGANIZERS

• Jastarnia Municipality Office
• PKL Gubałówka

III. OBJECTIVE

• To popularize triathlon as a comprehensive form of physical activity.
• To promote the beautiful regions of Poland—both nationally and internationally (e.g., the Baltic coast, Kashubia, Beskidy, Podhale, Tatras, Masuria, Karkonosze).
• To encourage physical activity and a healthy lifestyle among the residents of Poland.

IV. DATE AND LOCATION

• The Poland Ultra Triathlon will take place from August 15 to 18, 2025, on the territory of Poland.

V. EVENT PROGRAM

Thursday, August 14

• 18:00 – 19:00: Opening of the race office
• 19:00: Technical briefing

Friday, August 15

• 6:45: Opening of the Poland Ultra Triathlon
• 7:00: Start at Poland Ultra Triathlon Jastarnia Pier
• 12:00: The first competitors reach Rewa; start of the cycling segment
• 16:00: End of the time limit for the swimming segment
• 20:00 – 22:00: Group dinner
• 22:00: End of day one’s time limit – Overnight stay in Świecie

Saturday, August 16

• 7:00: Start of Poland Ultra Triathlon – Day 2: Cycling from Świecie to Częstochowa
• 20:00 – 22:00: Group dinner
• 22:00: End of day two’s time limit – Overnight stay

Sunday, August 17

• 7:00: Start of Poland Ultra Triathlon – Day 3: Cycling from Częstochowa to Korbielów; Mountain run from Przełęcz Glinie to Schronisko na Markowych Szczawinach
• 20:00 – 22:00: Group dinner
• 22:00: End of day three’s time limit – Overnight stay at Schronisko na Markowych Szczawinach

Monday, August 18

• 8:00: Start of Poland Ultra Triathlon – Day 4: Mountain run from Markowe Szczawiny to Babia Góry to Gubałówka
• 23:00: End of day four’s time limit – Finish at Gubałówka

Tuesday, August 19

• 8:00: Group breakfast
• 9:00: Presentation of finisher T-shirts and trophies

VI. DISTANCE AND ROUTE

• The Poland Ultra Triathlon will be contested over the following distances:

  a) Swimming

  • Distance: 12 km (Jastarnia – Rewa)

  b) Cycling

  • Distance: 650 km (Rewa – Korbielów)

  c) Mountain Run

  • Distance: 105 km (Korbielów – Zakopane)

• The swimming segment will be held over the distance specified earlier in the announcement.

  • Expected water temperature: approximately 16–20°C.
  • The start is from the shore.
  • Wetsuits are mandatory.

• The cycling segment will be in the non-drafting format. Time trial bikes and any type of road bikes are allowed. The cycling route will take place on public roads.

• Competitors must strictly comply with the Road Traffic Regulations. Every competitor must wear a protective helmet.

• Competitors on the running segment are required to be equipped with:a) A mobile phone (with roaming) including an ICE contact!b) An identity cardc) Their race numberd) A windbreaker with long sleevese) A water container of at least 1 literf) A GPS transmitter (provided by the organizer)

• The overall time limit for completing the event (PUT) is 4 days.

• Daily time limit: 15 hours

• Technical assistance is allowed during both the cycling and running segments.

• It is permitted to complete the running course accompanied by a companion.

• Technical assistance is allowed during both the cycling and running segments.(Note: This point appears twice in the original text.)

VII. RACE OFFICE

• The race office will be located at pre-designated locations as specified on the organizer’s website.

• The race office will be open on the day before the event from 17:00 to 19:00.

• The race kit includes (PUT Package):

  • Commemorative swim cap
  • Safety coverage along the entire swimming segment provided by lifeguard units
  • Race number for attachment to the start band for the cycling and running segments
  • 4 stickers for placement on the helmet, bike frame, under the saddle, and on the backpack
  • Poland Ultra Triathlon T-shirt
  • Original extreme PUT backpack
  • GPS tracker for competitor location
  • A set of supplements
  • Promotional materials from the event sponsors
  • 4 deposit bags for use at the Start, T1, T2, and finish of days 1, 2, 3, and 4
  • Overnight accommodation on days 1, 2, 3, and 4
  • Dinner during the event days
  • Breakfast during the event days (depending on the accommodation conditions)

At the finish:

• Commemorative PUT trophy
• PUT finisher T-shirt

VIII. REFRESHMENT POINTS

• Food Stations
  • On the swimming segment: Floating units will provide competitors with supplements and drinks they have prepared in advance. Additional food stations must be arranged independently.

IX. TIME KEEPING

• Manual timekeeping.

• Additionally, every competitor will receive a GPS transmitter that will provide real-time location during the cycling and running segments.

X. GENERAL CLASSIFICATION

All competitors who finish within the time limit will receive PUT completion trophies.

XI. [Not present in the original document]

XII. CONDITIONS OF PARTICIPATION

• Competitors must be at least 18 years old on the day of the start and must present an identity document with a photo. They must also sign a declaration confirming that they are participating voluntarily and at their own risk.

XIII. REGISTRATION

• Registrations for the event will only be accepted via the official website after registering in the competitor panel at www.plxtri.com.

• The entry fee must be settled within 7 days from the date the registration form is submitted. After this period, the registration will be canceled.

• Once the registration form is completed and the entry fee paid, the competitor will be placed on the starting list.

• The registration date is determined by the date the entry fee is received. All costs associated with the entry fee payment are borne by the person making the payment.

• Registrations will be accepted up to 14 days before the start date. After this period, adding names to the starting or reserve list online will not be possible.

Below is the English translation for sections XV to XIX of the regulations:

XV. ENTRY FEES

• The following entry fee amounts are set for the event:

  POLAND ULTRA TRIATHLON:

  a) Until April 30 – 2999 PLNb) Until June 30 – 3499 PLNc) Until July 31 – 3999 PLN

  The organizer sets a limit of 20 competitors.

• The payment deadline is understood as the date on which the transfer is received in the organizer’s account. Registration is conducted through the organizer’s website www.plxtri.com.

• Payments following a competitor’s acceptance are to be made by a traditional bank transfer. The transfer should be directed to the account: Holistix Events, MBANK 08 1140 2004 0000 3602 4435 6602. The transfer title should include “surname and first name, PUT entry fee, distance.”

• If a competitor withdraws from the event, the organizer will refund the entry fee paid, reduced by 50% and any applicable discount differences, provided that the withdrawal takes place at least 30 days before the event. The organizer may transfer the competitor’s start to another event.

• The organizer issues VAT invoices exclusively upon request within 7 days from the date the entry fee is credited to the account.

• By submitting a registration for the event, the competitor declares that they consent to the issuance and transmission of an invoice in electronic form by the company KAPF representing Holistix Sports Group, in accordance with the Regulation of the Minister of Finance dated December 17, 2010, regarding the transmission of invoices in electronic form, the rules of their storage, and the procedure for making them available to the tax authority or tax inspection authority (Journal of Laws No. 249, item 1661).

XVI. RESULTS

• Official results will be published on the event website www.plxtri.com.

XVII. DATA PROTECTION

• Personal data of the event participants will be processed for the purposes of conducting the event, selecting the winner, and awarding, issuing, collecting, and settling the prize.

• The personal data of the event participants will be used in accordance with the conditions specified in the Act of August 29, 1997, on the Protection of Personal Data (consolidated text: Journal of Laws of 2002, No. 101, item 926). The organizer is the data controller.

• The processing of the data referred to in paragraph 1 in connection with participation in the event also includes the publication of the participant’s first and last name together with the name of their town of residence – in any manner in which the project will be published or disseminated.

• The participant has the right to access and correct their personal data.

• Providing personal data and giving consent to its processing is voluntary, but failure to provide such data or a lack of consent will prevent participation in the event. By submitting a properly completed and signed registration form to the organizer, the participant consents to and authorizes the use of the provided data for the purpose of sending the participant information about future events, commercial products, and for internal administrative and analytical needs, in accordance with the Act on the Protection of Personal Data of August 29, 1997 (Journal of Laws No. 33, item 883). The participant has the right to withdraw such consent at any time by sending correspondence to the organizer.

• All information regarding the participants obtained by the organizer and contained in the registration form will be recorded electronically and, in any case, will be used in accordance with the Act on the Protection of Personal Data of August 29, 1997 (Journal of Laws No. 133, item 883). The organizer will not disclose this information to any third parties.

XVIII. COMPLAINT PROCEDURE

• Complaints regarding issues related to the event should be submitted in writing with justification to the executor at the following address: Holistix Sports Group, ul. Morcinka 13a/5, 40-124 Katowice, within 7 (seven) days from the date of the event – either directly or by registered mail (the date of the postal stamp shall be decisive).

• Complaints regarding the event will be reviewed by the organizer within 30 (thirty) days from the day they are received.

• The organizer’s decision regarding complaints related to the event shall be final.

XIX. FINAL REMARKS

• The final closure of the start list will occur on July 31, 2025.

• The organizer holds liability insurance.

• The cycling competition is conducted on public roads. Competitors are obligated to comply with and adapt to the Road Traffic Act.

• In the event of unforeseen natural disasters such as floods, storms, hail, hurricanes, heavy rain, thunderstorms with lightning, etc., the organizer reserves the right to cancel the event and reschedule it for another date or change the event format.

• The participant competes at their own risk and assumes all associated risks. All participants acknowledge that taking part in the event involves physical exertion and entails a natural risk of accidents, the possibility of bodily injury and physical trauma (including death), as well as property damage and financial losses.

• The organizer may, at any time, prohibit the continuation of the event if it is deemed that proceeding along the route poses a risk to the competitor’s health.

• Competitors are required to adhere to general social rules, in particular to strictly observe the rules in force on the event premises, such as not straying from designated paths, not littering, and not shouting.

• If a competitor is found not complying with the rules, they will be disqualified and penalized in accordance with the rules applicable in that area.

• In the event of extremely poor weather conditions, the organizer reserves the right to postpone the start day by 1 day and shorten the final running segment.

• Matters not covered by the regulations will be decided by the organizer.

• The final interpretation of the regulations is at the discretion of the organizer.

Katowice, October 23, 2024